Some Taiwan offices pay a flat travel allowance; others reimburse lodging against a city band. Trouble starts when a single trip mixes both approaches—an allowance for meals and a receipt for the hotel—without telling submitters which fields to complete.
In sampling, we flag trips where the lodging line sits above the published band while a meal allowance was also claimed at the maximum. Neither line is automatically wrong, but together they signal that the traveler treated every category as a ceiling to hit rather than a limit to respect.
Write the policy so lodging is either receipt-based or allowance-based for a given trip type, not both. If executives negotiate exceptions for peak-season hotels in Kaohsiung or Taipei, capture that approval in the claim record before finance closes the month.
A one-page trip checklist in the booking email—city band, meal method, required attachments—cuts more exception volume than another reminder poster in the pantry.